The District shall replace computer desktops and laptops on a 5-year refresh cycle.  The lifecycle begins on the day the District receives the equipment.

If your department has a need for a new computer, please follow these guidelines to determine the funding source: 

Computer Funding Guidelines

Group	ITS Funded	Department / Grant Funded	Instructional Equipment Funded
Full-time Faculty	✔
Adjunct Faculty	Five Desktop Computers Per Division	Additional Computers Beyond Five
Full-time Office and Support Staff	✔
Managers and Executives	✔
Part-time Staff, Professional Experts, Shared Computers		✔
Computers Originally Purchased with Grant Funds		✔
Classrooms			✔
Computer Labs		✔	✔
Laptop Carts		✔	✔
Conference Rooms	✔

All full-time faculty and office/support staff will be provided one ITS funded computer from the options described below.  Managers and Executives will be provided with an ITS funded desktop and laptop.  All other computers must be purchased using Department or Grant funding.

Full-time Employee Computer Options

Group	Faculty	Office Staff	Power Users	Managers
Windows Desktop and Monitor		✔	✔	✔
Windows Laptop	✔		✔	✔
Mac Desktop w/ Built-in Monitor			✔
Mac Laptop	✔		✔	✔
Laptop Docking Station and Monitor	✔		Included w/ Laptop Option	In Lieu of Desktop

Power Users are defined as employees whose job duties include complex scripting/programming/database queries, virtualization/image building, artificial intelligence research, virtual/augmented reality, 3D modeling and high-end graphics/video/audio editing.  Depending on workload, Power Users will have the option to choose standard models with additional RAM/Storage/CPU, or from the High Performance Standards if more powerful 3D rendering or server-grade CPU processors are required.

Obsolete Computers (5+ Years Old)

Please note that when a computer older than five years is refreshed, the obsolete computer will be collected for salvaging.  If the obsolete computer stays within the department/division’s possession at their request, ITS will tag the machine appropriately and will no longer perform hardware repair on the system. Systems that do not support the latest operating system or cannot receive security updates must be removed for salvaging and cannot stay in operation.

Repurposed Computers (0 - 4 Years Old)

At times, ITS may keep in stock older model machines that are under warranty that can be used for emergency loans, shared spaces, or hourly staff.  These machines are limited in numbers and will not be refreshed by ITS when the warranty expires.

Computer Peripherals

Please follow these guidelines to determine if a computer peripheral will be ITS funded or department funded for full-time faculty and staff.  Please note that for part-time staff, professional experts and shared computers all accessories (with the only exception being telephone) must be department or grant funded.

Peripheral Funding Guidelines

Peripheral	ITS Funded	Department / Grant Funded
First Monitor	✔
Additional Monitors		✔
Basic Keyboard/Mouse	✔
Specialized Keyboard/Wireless Mouse		✔
Telephone	✔
Printer*	✔	✔
Department Copiers*	✔	✔
Scanner		✔
Speakers/Headphones		✔

*Please see ITS Printer and Copier Standards for additional details.

If your Department has a need to refresh computers or purchase additional peripherals, please contact the ITS Help Desk by visiting http://helpdesk.hrfjk.com or by emailing by helpdesk@hrfjk.com.

Current Standard Models

Current Computer Standards

Computer Type	Manufacturer and Model
Windows Desktop	Dell Optiplex 3000 Small Form Factor
Windows Laptop	Dell Latitude 5430
Mac Desktop	iMac / Mac Mini
Mac Laptop	MacBook Air 13" or 15"
Chromebook	HP Chromebook 14A
Windows Laptop - Low Cost	Dell Latitude 3420
Windows Desktop - High Performance	Dell Precision 7920 Dell Optiplex 5000 Small Form Factor
Windows Laptop - High Performance	Dell Precision 5470
Mac Desktop - High Performance	Mac Studio
Mac Laptop - High Performance	MacBook Pro 14" or 16"
Tablet	Apple iPad / iPad Air / iPad Pro

Accreditation Standard - ACCJC Standard III. C.2

The institution continuously plans for, updates and replaces technology to ensure its technological infrastructure, quality and capacity are adequate to support its mission, operations, programs, and services.